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HR Coordinator

Chandler, Arizona
Direct hire in Chandler, $25-30/hour
  • Provides excellent customer service to employees, contractors, vendors and external contacts addressing day-to-day human resource questions and requests for information. Explains HR & Payroll policies and procedures to employees as needed.
  • Provides support in all functional areas of human resources:
    • Recruiting
      • Participates in the recruitment process, including advertising open positions, managing the applicant tracking system, coordinating and participating in interviews
      • Ensure Job Description is on file. Ensure to assess skills and educational requirements based on Job Description.
      • Create offer letters for approval
    • Applicant Tracking
      • Obtain completed JXU Employment Application Form from candidate
      • Conducts required background checks and communicates findings to hiring managers.  Provides employment references and verification of employment to outside agencies according to agency standards.
      • Including e-verify tracking
      • Order and track background checks and drug screenings
      • Ensure copy of Resume is on file. Check References (if applicable).
    • Interviewing (basic screening)
    • Onboarding
      • Complete New Employee Set Up Form (IT, Access, IQS, etc)
      • Orientation, new hire training, data entry (iSolve)
      • Facilitate new employee orientation, develop and deliver day 1 training
      • Assists with completing forms I-9, verifies I-9 documentation, audits and maintains I-9 files, W-4 Forms (Federal and State), Complete Direct Deposit Form, Complete Emergency Contact Form, Ensure HRIS and IQS set up is complete and all information is entered, Advise employee and internal staff of orientation dates
      • Complete and submit Personnel Change Notification (PCN) form to payroll, including start date, pay rates, department, supervisor, shift, and title
      • Complete orientation checklist  
      • Arrange for employee to sign Non-Disclosure Agreement
      • Arrange for employee to sign Employee Handbook acknowledgement form
      • Arrange for employee to sign Applicant Affirmative Action Program Self Identification Form
    • HRIS
      • including payroll processing in iSolve
    • Benefits
      • Coordinates benefits administration. Sends paperwork and notifications within the established timeframe and forwards all necessary documents to benefit providers within established timeframes.
      • leave management
  • FSA Enrollment
    • Enter 401k data in Vanguard systems 401(k) Enrollment (2% Auto Enrollment)
  • UMR (medical and dental) UMR Set up – Medical/Dental/Prescription
  • Coordination of other JXU programs (TRP, Gym, Wellness, etc.)
  • Term Life and AD&D, LTD insurance (beneficiary assignment, level of insurance)
  • Record and submit invoices (monthly) for various supplemental insurance companies
  • Training
    • Working with supervisors/managers to ensure required training is completed and recorded.
  • Payroll
    • Time Card validation and reconciliation
    • Weekly payroll runs
    • Assist employees with self-service portal
    • Payroll reconciliation and resolving payroll issues
  • Unemployment
    • Respond to employment verifications
    • Track qualifications and interact with government agencies as necessary
    • May assist with conducting and coordinating exit interviews with departing employees and processes all necessary paperwork
  • Employment verification
  • Maintains all human resources files and processes changes to employee status such as address changes, benefit enrollment/changes, salary changes, terminations, etc.
  • Works with managers and payroll to ensure accuracy of data. Has thorough knowledge of payroll process and systems. Assists in running required reports and audits of employee information and maintenance of personnel records.
  • Process and manages payroll, including timecards, assisting with payroll-related questions.
  • Processes required injury/accident forms and coordinates with the Workers’ Compensation carrier.  Compile quarterly reports on all employee injury/incident reports. Maintains and updates OSHA 300 log.
  • Is thoroughly familiar with and understands the Employee Handbook and General Safety Plan.
  • Communicates benefit enrollment information to new employees both direct hires and temporary workers converting to full-time.
  • Provides administrative and clerical support including, but not limited to, word processing, spreadsheets, staff communication, data entry, filing, scanning documents, photocopying, mail reading and routing, phone and e-mail correspondence, and projects as assigned.

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