Job Summary: The Payroll Specialist supports the Payroll Manager by assisting with the day-to-day payroll administration for both Central Services and Community based employees. This job holder maintains accurate, electronic, Company-wide employee personnel files, records, and other documentation, including forms for employment status changes (COS). Additionally, this team member coordinates pre-employment paperwork and processes while maintaining timely and accurate files. As a result, the Payroll Specialist must have strong communication skills, accuracy, attention to detail, analytical skills, and an excellent business acumen. Duties/Responsibilities/Essential Functions: The essential functions below describe the general requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or most of the primary accountabilities listed below. Specific tasks, responsibilities or competencies may be documented in the incumbent’s performance objectives as outlined by the incumbent’s immediate supervisor or manager.
Processes payroll for hourly, salaried, and temporary employees, including reviewing and importing hours from the time and attendance system.
Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, job titles, and/or department/division transfers.
Pays employees by directing the production and issuance of paychecks or electronic transfers to the appropriate bank accounts.
Processes employee terminations.
Maintains employee confidence and protects payroll operations by keeping information confidential.
Administers the paid leave policy and time and attendance policy for all employees.
Implements and maintains best payroll practices to improve efficiency and consults with the Human Resources team to improve payroll and HRIS processes.
Responds to all unemployment claims in a timely manner.
Maintains accurate, electronic, Company-wide employee personnel files, records, and other documentation, including forms for employment status changes (COS).
Assumes and performs related tasks with similar results as assigned or apparent.
Coordinates pre-employment paperwork and processes while maintaining timely and accurate files.
Creates and supports all integration design for payroll to supporting platforms (401k, benefits, census request, et.)
Required Skills/Abilities/Knowledge:
Superior organizational skills, meticulous attention to detail, and the ability to accurately edit and proofread.
The ability to comfortably manage a high volume of requests and inquiries.
Must be able to efficiently work independently in an unstructured environment.
Must be a team player with strong verbal and written communications skills.
Must have excellent interpersonal skills to be entrusted with sensitive and confidential situations.
Proficiency with computer software applications, including, but not limited to, HCM platforms, payroll platforms, email, the internet, and social media.
Must have a strong understanding of Human Resources processes and terminology, payroll and benefit processes and procedures, including eligibility and enrollment rules and benefits procedures.
Excellent time management skills with consistent follow-through.
Must be able to respond quickly and accurately to requests for comprehensive data.
The absolute ability to provide exceptional customer service to team members/ jobholders based throughout the Company and various communities.
The ability to design and document processes is a strong advantage.
Must be proficient in all Microsoft Office applications as well as applications related to the specific position.