Superintendent General Responsibilities -
Must Have Experience Building Restaurants
1. Project Team Communication:
● Collaborate with the Project Manager, Project Coordinator, and Project Executive.
● Copy them on all emails and send reports (Daily Logs, Safety Meetings, etc.) to the
Project Team and designated email.
2. Email Etiquette:
● Use concise language and proper grammar in emails. Avoid all caps and include the
project name and location in the subject line.
3. Job Cost Management:
● Monitor project budgets and seek approval from the Project Manager for any financial
decisions, including hiring and purchases.
● Discuss labor needs with the Project Manager before scheduling, and document all labor
tickets clearly in the Manpower Log in Procore.
A. Pre-construction
1. Permit Management:
● Email the main permit to the Project Team for distribution to all subcontractors. Follow
up to ensure necessary permits are obtained and notify the team of any fees. Document
inspections in the Daily Log on Procore.
2. Super Pack Maintenance:
● Ensure all necessary Field templates are on your computer. Request any missing items
from your Project Team.
3. Introductions and Coordination:
● Contact building personnel (mall managers, tenant coordinators) to discuss work hours,
noise levels, and logistics. Introduce yourself to adjacent tenants to prevent issues.
Document any concerns and share them with your team.
4. Drawings Review:
● Check all construction and permit drawings for accuracy and revisions. Notify involved
parties of any changes and log them in the "Changes and Clarification Log." Share any
field revisions with the Project Team.
5. Existing Conditions Verification:
● Inspect the site to confirm that all measurements and utilities align with drawings.
Document existing conditions with photos and notify the architect of any discrepancies.
6. Subcontractor Coordination:
● Meet with subcontractors to review project updates and ensure they provide necessary
cut sheets and shop drawings. Always review shop drawings thoroughly and address
any issues early on.
7. Layout Coordination:
● Complete the floor layout with subcontractors, ensuring all dimensions and placements
are accurate. Assist subcontractors during the layout process to facilitate smooth
operations. Clear-coat all layout lines, then identify with paint. 
Make sure all control lines are correct, centered, and perpendicular.
Establish a benchmark for finish floor elevation. Review and coordinate with all subs.
Make sure to lay out finish lines, not metal framing dimensions. Make sure to allow room
for all finishes. Never scale drawings! Always have the Project Team RFI the
architect for exact dimensions for all components. Do not make assumptions!
8. Schedule Management:
● Your top priority is maintaining the project schedule. Collaborate with the Project
Manager and Project Executive to create a realistic schedule. Consult with 
subcontractors about task durations and expectations, including inspection milestones.
Listen to their input and offer suggestions, but don't take over their responsibilities. The
end date is fixed. Weekly updates must be uploaded to the Schedule folder in Procore.
9. Office Area Organization:
● Set up a job site desk with essential files, keeping only the current construction plans
accessible. Protect plan edges with clear tape and label pages. Use filing cabinets for
shop drawings and RFIs. The current working drawings should be attached to the plan
table, with revisions clearly marked and organized for easy access.
B. Construction
1. Constant Supervision:
● The Superintendent must be present on-site at all times during work to ensure safety
and security. Unsupervised sites risk injury and theft. If an emergency requires you to
leave the site while workers are present, promptly inform the Project Executive and
Project Team to arrange for coverage.
2. Look Ahead Planning:
● Plan at least two weeks in advance, providing subs with a week's notice when possible.
Ensure they have sufficient work and space ready. Maintain a "2 Week Window"
schedule for weekly reviews and keep accurate minutes of sub meetings. Post a floor
plan with critical dates for trades and manage scheduling directly.
3. Site Meetings:
● Conduct weekly site meetings, documenting all relevant information for the team.
Address open RFIs, changes, and issues during these meetings.
4. RFIs (Requests for Information):
● Draft RFIs for any problems encountered, detailing potential solutions. Email them to the
Project Team for further action. Track all RFIs using the detailed log maintained by the
Project Team.
5. Change Management:
● Mark changes on working drawings and log all modifications with details. Only
authorized personnel can approve changes, and verbal approvals are invalid. Maintain a
"Change and Clarifications log" for the Project Manager.
6. Submittals/Shop Drawings Review:
● Review all submittals for accuracy regarding quantities, sizes, and finishes. Question
discrepancies and ensure compliance with project specifications.
7. Signatures:
● Do not sign any documents relating to additional work or changes without Project
Manager's approval. Document who directed the change and why.
8. Site Postings:
● Keep permits and the current schedule posted on-site along with safety documents.
9. Job Site Cleanliness:
● Maintain a clean job site and organized plan table. Ensure access routes are clear,
provide adequate waste containers, and inform subs of their daily cleanup
responsibilities. Report any cleanliness issues to the Project Manager.
10. Professional Attitude:
● Maintain a positive attitude towards RCC and subs. Address any concerns or issues with
management instead of discussing them negatively with external parties.
11. Subcontractor Performance:
● If a subcontractor is underperforming, notify the Project Team immediately. The office
will issue a 24-hour Notice to Comply and may prepare back charges or hire another
subcontractor if necessary.
12. Marketing Materials:
● Keep business cards and company brochures on site for potential customers. Display
RCC job signs neatly where permitted.
13. Delivery Tracking:
● Track all materials and supplies to ensure they arrive on time. Maintain material tracking
logs and document deliveries in your Daily Log in Procore.
14. Quality Control:
● Regularly check installations for compliance with codes and specifications. Document
any issues in daily reports and escalate unresolved problems to the subcontractor’s
supervisor.
15. Inspection Management:
● Confirm inspection calls with the building department and be present on-site during
inspections. Document inspection outcomes in your Daily Log.
16. Rough-In Checks:
● Verify all rough-ins before drywall installation, ensuring proper backing and alignment.
Double-check rough opening sizes and locations to prevent rework.
17. Prime Paint Inspection:
● Inspect walls after priming for defects before applying the final coat. Hold off on final
painting of walls until trades are finished, but allow ceilings to be painted when
appropriate.
18. Detail Scrutiny:
● Examine all finishes for correctness and alignment. Communicate your expectations
clearly to subcontractors, addressing any issues promptly.
19. Subcontractor Recommendations:
● Keep an eye out for qualified subcontractors on other jobs and inform the estimating
team for future reference.
20. Equipment Management:
● Track all RCC tools and equipment, ensuring they are marked with the company name.
Return any rented equipment that is not in use.
21. Photography Documentation:
● Take daily photos of the job site, uploading a weekly summary in PowerPoint format to
Procore every Thursday.
22. Daily Logs:
● Complete and document daily activities in Procore, including inspections and manpower.
Email the Daily Log to the Project Team distribution list.
23. Safety Meetings:
● Conduct weekly safety meetings and upload the signed attendance sheet to Procore.
24. Accident Investigation:
● Use the Accident/Incident form to document any injuries or damages on-site, including
witness statements and photos. Email all documentation promptly to designated team
members.
C. Finishing
1. Final Inspections:
● Schedule courtesy or overtime inspections with fire, building, and health departments.
Coordinate these inspections with all subcontractors and allow extra days for reinspections. Document all inspections in your Daily Log in Procore. Proactively
determine the sequence of required inspections and request a printout of the inspection
history from the Building Department if necessary.
2. Incomplete List:
● During the finish stage, walk through the site to identify unacceptable or incomplete
items. Document these issues with notes on locations and desired corrections. Assign
tasks to the relevant trades, providing them with a clear list of items that need attention
and deadlines. Regularly update this list by crossing off completed tasks to maintain
clarity and reduce the final punch list for owners and architects.
3. Cleaning Procedures:
● When cleaners are scheduled, ensure they can perform a rough clean while construction
is still ongoing. Aim to have all construction materials removed from the site prior to the
final clean. Conduct thorough checks for dust and cleanliness in hard-to-reach areas,
including behind equipment and access panels, to ensure nothing is overlooked.
4. Closeout:
● After final inspections, take all permits and inspection reports to the building department.
Submit all paperwork and payment as needed, contacting the Project Manager for
checks. Obtain the TCO or CO and confirm with the Project Team before giving it to the
owner. Email a copy to the office for records.
5. Plan Storage:
● Provide the office with a copy of all as-built drawings for archiving. Store originals in
capped PVC tubes, labeled and mounted vertically in the electric room.
6. Attic Stock:
● Label and store required attic stock appropriately, designating specific areas for
restaurants and retail.
7. Service Dept.:
● For out-of-town jobs, send a list of reliable contacts to the Project Manager and Service
Department. Ensure service department stickers are placed on electric panels and plan
tubes.
8. Stragglers:
● Inform the Project Manager of any incomplete items with a detailed list.